Agenda – Summary of the Meeting
1. Meeting Opening
The Acting Chairman opened the meeting on 24th March 2021 at 09:30HRS. Then presented agenda that was then unanimously approved by members.
2. Members registration and election of Organization Office Bearers
Acting Chairperson invited participants to register as a member of the organization then invited members to suggest names and to vote for office bearers including Chairperson or Director, Executive Secretary or Coordinator, Treasurer or Accountant. Then Office bearers were elected by majority votes.
3. Appointment of Board of Directors
The elected Chairperson invited members to formulate a board of directors. He instructed members that according to National Regulations, the board of directors comprises all office bearers and addition of other members not less than 5 (five). So members were invited to share their opinion on the board size and to elect board members.
Then members decided that the board of directors shall comprise 5 (five) members. Whereby on addition to office bearers, 2 (two) members were selected
4. Agreement about Organization Name, Vision, Mission, Objectives and Core Values
Members discussed and come up with the Organization name, Vision, Mission, Objectives and Core Values
5. Designing and agreeing to Organization Constitution
Chairperson shared Government guidelines on the development of the NGO Constitution and invited members to develop the organization constitution.
Members developed the Organization constitution. All members agreed on everything written in the Organization Constitution and approved it.
Then members requested Office Bearers to proceed with the registration process of the proposed Organization.
6. Closing the meeting
The chairman closed the meeting at 15:30HRS by thanking members for the good and constructive ideas for the development of the organization.